1. Introduction
2. What types of personal data do we use?
3. Where will we collect personal data from?
4. Who do we share your data with?
5. How do we use your data?
6. How to contact us?

Introduction

We are The League of Veteran Racing Cyclists Limited, trading as British Masters Cycle Racing. This privacy notice is to let you know how we promise to look after your personal data. This notice explains how we do this and tells you about your privacy rights and how the law protects you.

The League of Veteran Racing Cyclists Limited, Registered in England and Wales No. 04504300. Registered Office: 17 Moor Park Avenue, Preston, PR1 6AS.

BRITISH MASTERS CYCLE RACING are defined as a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you. You are being provided with a copy of this privacy notice because your details have been obtained during the membership registration process on the Rider HQ website. It makes you aware of how and why your personal data will be used, namely for the purposes of managing your membership, and how long it will usually be retained for. It provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679) (GDPR)

You can find out more about us at http://www.bmcr.org.uk

If you have any questions or want more details about how we use your personal data, please let us know. Get in touch via the BRITISH MASTERS CYCLE RACING website.

What types of personal data do we use?

Personal data for you and your emergency contacts

• Name, address, date of birth, and email address

Special types of data

The law and other regulations treat some types of personal data as special. We will only collect and use these types of data if the law allows us to do so:

• Health data and gender 

Where will we collect your personal data from?

Personal data will be collected via the Rider HQ joining process and may also be collected by organisers at events you have entered

Who do we share your data with?

We do not share your personal data with third parties for any reason other than to process your membership. Your personal data is processed by OneLife iD for the purposes of producing your
membership card. More information about how OneLife iD

How do we use your data?

Data Protection law says that we can use personal data only if we have a proper reason to do so. This includes sharing it outside BRITISH MASTERS CYCLE RACING. The law says we must have one or more of these reasons:

• To fulfil a contract we have with you
• When it’s our legal duty
• When it’s in our legitimate interest
• When you consent to it.

A legitimate interest is when we have a legitimate business or commercial reason to use your information. But even then, it must not unfairly go against what is right and best for you. If we rely on our legitimate interest, we will tell you what that is.

Below is a list of all the ways that we may use your personal data, and which of the reasons we rely on to do so. Our legitimate interests are also below

Serving our members

What we use your personal data for:

• To deliver our regionally organised events
• To manage our relationship with you
• To develop new ways to meet our members’ needs and to grow our sport
• To develop and carry out marketing activities

Our reasons:

• Your consent
• Fulfilling contracts
• Our legitimate interests
• Our legal duty

Our legitimate interests:

• Keeping our records up to date
• Developing products and services, and what we charge for them
• Seeking your consent when we need it to contact you
• To provide you with information about our sport
• As an active customer to keep you informed about our latest events and competitions
• Being efficient about how we fulfil our legal and contractual duties

Operating our business effectively

What we use your personal data for:

• To run our business in an efficient and proper way. This includes managing our business capability,
  financial position, communications, corporate governance, planning, and audit.

Our reasons:

• Our legitimate interests
• Our legal duty

Our legitimate interests:

• Complying with regulations that apply to us
• Being efficient about how we fulfil our legal and contractual duties

Developing our products and services

What we use your personal data for:

• To develop and manage our sport
• To manage how we work with other companies that provide products and services to us and our members
• To find people who might benefit from using our products and services

Our reasons:

• Fulfilling contracts
• Our legitimate interests
• Our legal duty

Our legitimate interests:

• Developing products and services, and what we charge for them
• Defining types of members for new products and services
• Being efficient about how we fulfil our legal and contractual duties
• Complying with regulations that apply to us

How do we use your data for marketing?

We may use your personal data to tell you about our relevant products, competitions and offers. This is what we mean when we talk about ‘marketing’. We may also use your data to help create a profile to find potential members like you.

We will send you marketing based on what you tell us about yourself, data we collect when you use our services, and using information from third parties we work with. We use this information to get a view on what we think would interest you the most.

We will only send you marketing messages if we have either your consent or a legitimate interest. This is when we have a legitimate business or commercial reason to use your information that does not unfairly go against what is right and best for you.

You can ask us to stop sending you marketing messages by contacting us at any time by clicking unsubscribe at the bottom of any marketing email or updating your preferences in your online account.

Whatever you choose for marketing, you’ll still receive service messages, such as membership or event changes.

How long will we keep your personal data?

We will keep your personal data for as long as you are a member of BRITISH MASTERS CYCLE RACING and for up to 18 months after membership expiry.

What data:

• Personal data including transaction history

For how long:

• Up to 18 months after membership expiry

Our reasons:

• Keeping our records up to date, working out which of our products and services may interest you and telling you about them
• To respond to any questions, claims or complaints
• Complying with regulations that apply to us
• Being efficient about how we fulfil our legal and contractual duties

For very good reasons, we may keep your data for longer than the periods provided, such as if you were unfortunately involved in a safety incident. If we cannot delete it for legal, regulatory, or technical reasons, we will make sure that your privacy is protected and only use it for those purposes.

Do you want us to share what personal data we have about you, with you?

If you want us to share what information we have about you, please let us know. See the BRITISH MASTERS CYCLE RACING website for all the different ways you can get in touch.

If you do want to contact us, it would be helpful for us to complete your query if you provide us with your address, contact details and what you would like to have a copy of.

Sometimes you may be asked to provide proof of identity before we show you your personal data – this helps us prevent unauthorised access.

Is the personal data we have about you incorrect?

You have the right to question any information we have about you that you think is wrong or incomplete. Please contact us via the BRITISH MASTERS CYCLE RACING website or you can update details via your online Rider HQ account.

If you do, we will take reasonable steps to check its accuracy and correct it.

Do you want us to stop using your personal data?

You have the right to object to certain ways that we use your personal data, or to ask us to delete, remove, or stop using your personal data if there is no need for us to keep it. This is known as the ‘right to object’ and ‘right to erasure’, or the ‘right to be forgotten’.

In some cases, there will be legitimate, legal, or other official reasons for us to keep your data. But please tell us if you think that we should not be using it.

It may be possible for us to restrict the use of your data. This means that it would only be used for certain activities, such as legal claims or to exercise legal rights. If this was to happen, we would not use or share your information in other ways while it is restricted.

You can ask us to restrict the use of your personal data if:

• It is not accurate
• It has been used unlawfully but you don’t want us to delete it
• It’s not relevant any more, but you want us to keep it for use in legal claims
• You have already asked us to stop using your data but you are waiting for us to tell you if we can keep on using it

If you want to object to how we use your data, ask us to delete it or restrict how we use it, please contact us via the BRITISH MASTERS CYCLE RACING website.

Do you want to withdraw your consent or object to when we use our legitimate interest for marketing?

You can withdraw your consent or object to marketing at any time. If this is the case, you can do this by:

• Unsubscribing from an email you receive from us that contains the ‘unsubscribe’ link
• Updating your preferences via your online account
• Contacting us and informing us via the BRITISH MASTERS CYCLE RACING website

If you withdraw your consent, we may not be able to provide certain products or services to you. If this is so, we will tell you.

How to contact us?

If you have any questions or want more details about how we use your personal data, please let us know. Get in touch via the BRITISH MASTERS CYCLE RACING website

You also have the right to complain to the Information Commissioner’s Office. You can use the relevant section of the Information Commissioner’s Office website to do this.